Wildfire Mitigation Plan RFP

Wildfire Mitigation Plan RFP

20-003

REQUEST FOR PROPOSAL

WILDFIRE MITIGATION PLAN

PEND OREILLE PUBLIC UTILITY DISTRICT

Public Utility District No. 1 of Pend Oreille County (the District), is requesting proposals for a vendor to prepare a Wildfire Mitigation Plan (WMP). The District is an electrical and water utility servicing Pend Oreille County, Washington. The District has approximately 80 miles of electrical transmission and over 670 miles of electrical distribution lines and infrastructure. The service area is primarily located within dense conifer tree forests and includes one major city, Newport, WA.

Purpose

The purpose of the WMP is to review, capture, and catalog existing utility wildfire policies and procedures. The resulting plan will incorporate existing work to provide strategies to minimize the risk of damage to and from electrical lines and equipment. The plan will include current industry best practices as applied to the District. The WMP will be used to benchmark ongoing District efforts and strategies to maintain safe and reliable operation of its system.

Method:

  1. The WMP proposal method must use multiple overlay maps to identify low, high and very high-risk wildfire areas. Assets within each of these risk areas will be noted and a phased mitigation strategy will be identified for the District’s consideration. Priority in the plan will be placed on promoting safety, system reliability, operational efficiency, tracking metrics and future program improvement.
  2. The proposers must have Electrical Engineering and Operations field experience to inform the work on the WMP.

Scope of Work

The scope includes, but is not limited to the following:

  1. Initial WMP Questionnaire:
    1. Provides questions in key the areas of WMP for District staff to respond to regarding existing utility wildfire policies, procedures, practices, and processes.
  1. Perform an onsite wildfire risk assessment using industry best practices:
    1. Meet with District staff to review, capture, and catalog existing utility vegetation management and asset inspection policies and procedures.
    2. Visit priority areas in the system to evaluate transmission and distribution assets for wildfire risk.
    3. Identify and recommend programmatic changes to the system infrastructure design and operations that will lessen the risk of equipment operation initiating a wildfire event.
    4. Identify and recommend mitigation measures and programs/procedures to reduce any wildfire risk identified in the study. Focus should be placed in the following areas of Operations and Maintenance:
      i. System Coordination
      ii. Equipment Upgrades/Hardening
      iii. Vegetation Management
      iv. Construction Standards
  1. WMP Draft with four (4) revision rounds
    1. 1 – Initial District staff review
    2. 2 – Revision following District staff and Board
    3. 3 – Revisions following public comment
    4. 4 – Final Board review and approval

Deliverables:

  1. Three (3) bound paper copies of the WMP.
  2. One (1) PDF electronic copy of the WMP. The PDF file will be unlocked.

RFP Requirements

At a minimum, the response must include the following:

  • Resume and introduction of your company that includes a summary of the organization, experience, years in business and any other pertinent information;
  • Identification of similar projects on which your company has provided WMP consulting services for;
  • References for similar projects from up to three clients, including description, dates, and contact information;
  • Resumes of key personnel who will be responsible and on site for this project; and
  • A copy of the company’s electrical safety and field safety programs/procedures.

Pricing/rates are to be excluded from the RFP as this is a qualifications-based selection process that does not consider pricing/rates.

RFP Submittals

  • Proposals must be submitted no later than July 13, 2020 at 2:00 p.m. Pacific Standard Time. Submittals received after the above date and time for any reason will not be considered.
  • Proposals must be submitted using ProcureWare (the Districts online contracting portal): https://popud.procureware.com
  • Questions related to this submittal must be sent via ProcureWare. Responses to these questions will be made available to all bidders via ProcureWare.
  • Questions must be submitted no later than July 8, 2020 at 4:00 p.m. Pacific Standard Time.

Evaluation of the RFP

The District will evaluate each submitted proposal for completeness to the RFP. Bid submittals that do not meet the minimum requirements will not be considered. The District reserves the right to reject all submittals and modify or withdraw the RFP. The District will award the contract to the most qualified bidder based upon the factors identified below. The District will engage the respondent with the highest scoring response to discuss a service agreement. Should the District fail to secure an agreement with the selected entity, the District may elect to pursue an agreement with the next highest scoring entity.

Proposals will be evaluated based on the following:

  • Qualifications and Experience
  • Completeness of Proposal
  • Estimated Timeline for Completion
  • Understanding of Project

Additional Information

  1. Pend Oreille Public Utility District #1 is governed by the Laws and Statutes of the State of Washington.
  2. Pend Oreille Public Utility District #1 uses the current NESC, NFPA 70, NFPA 70E codes and standards as adopted by the State of Washington.
  3. All intellectual property developed or derived from this Study/Project/Report is the property of the Pend Oreille Public Utility District #1 without exception.
  4. The District reserves the right to request additional information and clarifications as necessary to allow for corrections of errors and omissions. The District reserves the right to reject any and all proposals without prejudice. The District assumes no obligation to reimburse individuals for any expenses incurred in responding to this request for proposals.

The District reserves the right to cancel this RFP at any time, or issue amendments or corrections. The District reserves the right to award this contract, or to not award this contract. Women’s, minority, and small business enterprises are encouraged to apply. The District is an equal opportunity employer.