REQUEST FOR PROPOSALS ON THIRD PARTY ENERGY EFFICIENCY PROGRAMS

The City of Santa Clara’s Electric Department, doing business as Silicon Valley Power (SVP), wishes to obtain proposals for third party energy efficiency programs in Santa Clara. These will be in addition to existing residential, commercial, and industrial programs. Any proposals accepted by the City must meet kilowatt hour based energy efficiency goals. Any chosen program managers will be required to report to the utility on progress toward these goals on a monthly basis with necessary measurement and verification results, as well as submit a final report on effectiveness of the programs, lessons learned, and total energy saved by customer and customer classification.

Utility and Energy Efficiency Programs

Santa Clara’s municipal electric utility (dba Silicon Valley Power) is a not-for-profit enterprise of the City of Santa Clara, and was established in 1896. Silicon Valley Power owns power generation facilities, has investments in joint ventures that produce electric power, and trades power on the open market. These efforts are directed toward ensuring its retail customers, the citizens, organizations and business of the City of Santa Clara a highly reliable source of electric power at competitive, stable rates.

SVP serves over 53,000 customers. The City of Santa Clara is located in the San Francisco Bay Area and has a population of 122,192. At the end of 2015, the utility had 53,658 meters with a peak demand of 523.7 megawatts. 45,139 of these customers were residential, but only 7.2% of power sales were to residents. Approximately 92.3% of sales went to commercial and industrial customers.

SVP’s Public Benefit Programs (PBC) are separated into residential and business programs, with the majority of funding toward the business sector. This is due to the fact that the programs are required by City Council policy to be spent in the customer class from which the funding is received. This results in program funding less than 10% from the residential class. Total PBC funds are about $7 million per year. Residential programs include rate assistance for low-income customers, energy efficiency rebates (ceiling fans, electric heat pump water heaters, clothes dryers, pool pumps, and a mid-stream LED lighting incentive), solar electric installations, energy audits, and programs for schools and libraries. Business programs include energy audits, installation management for small companies, and rebates for a wide variety of equipment (lighting, air conditioning systems, chillers, VFDs, controls, new construction, photovoltaic systems and customized installations).

Because the vast majority of SVP’s energy efficiency programs come from its large commercial and industrial customers, the greatest percentage of savings from programs are calculated based on actual metered pre- and post-savings. These large, unique projects also result in “lumpy” savings levels, depending on the projects being completed at customer sites and their implementation budgets in any give year. Even though SVP has a full suite of programs (see www.siliconvalleypower.com for a full program listing and description), it wishes to enhance its programs and achieve more kilowatt hours in savings. The current Request for Proposals (RFP) is meant to enhance these programs with third party initiatives.

RFP Procedure

Contact Procedure:
All correspondence or contact with SVP, including questions about this RFP, shall be submitted in writing through email to SVP’s official contact email address of “mmedeiros@siliconvalleypower.com”. No interpretation, revision, or other communication regarding this RFP is valid unless received at SVP’s official contact email address. All questions regarding the RFP document and process must be submitted in writing to the SVP official contact email address of “mmedeiros@siliconvalleypower.com” no later than 11:00 a.m. Pacific Daylight Time on September 2, 2016. SVP will reply to all questions no later than 5:00 p.m. Pacific Daylight Time on September 7, 2016. Note to all Contractors: No telephone inquiries or faxed questions will be accepted. SVP will provide answers to all questions submitted by Contractors according to the procedures described in this section, and which are received by SVP prior to 11:00 a.m. Pacific Daylight Time (PDT), on September 2, 2016. Questions submitted after this time will not be accepted.

All Contractors must submit an Intent to Bid Form (Attachment F to this RFP) no later than 5:00p.m. Wednesday, August 31, 2016 to Mary Medeiros McEnroe via Fax at (408) 244- 2990.

Proposal Submission and Delivery Address: All proposal packages must bedelivered to the address below by 4:00 p.m., PDT, on September 23, 2016. Proposals which are faxed or emailed will not be accepted. To ensure fairness, proposals received after this deadline will not be accepted and will be returned unopened. SVP will date stamp and log in the proposal packages as they are received.

For all deliveries:

Silicon Valley Power, City of Santa Clara
ATTN: Mary Medeiros McEnroe
881 Martin Avenue
Santa Clara, CA 95050
Telephone: (408) 615-6646
Due to the possibility of delays, SVP recommends an expedited delivery service.

Click here to view a full PDF of RFP