This classification is responsible for all administrative support activities associated with the District’s joint use and safety inspection programs. The work consists of independently performing a full range of data processing, records management, notifications, and other support work. Providing a limited level of back-up coverage for the Utility Asset Group employees is also required.
EXAMPLES OF DUTIES
Duties include, but are not limited to, the following examples:
- Coordinate new and modified pole occupant attachment projects through the National Joint Utilities Notification System (NJUNS);
- Coordinate pole transfers through NJUNS and prepare reports of pending pole transfers;
- Maintain pole occupant attachment records, prepare annual billings, analyze the results of attachment audits relating to unauthorized attachments, manage and calculate monthly direct costs (permit processing, pre-construction activity, post-construction inspections, and special inspections), track payments of such;
- Research and analyze the results of safety inspections: route data by work function category, research relevant ownership records, refer questions requiring technical program knowledge to appropriate staff members, coordinate reconciliation of plant records if necessary, ensure accuracy of inspection data;
- Prepare and schedule field work associated with District inspection activities;
- Maintain electronic and/or hard copy safety inspection records as required: process District and pole occupant safety violation corrections, segregate correction data to facilitate quality-check activities, generate spreadsheets, graphs, and technical documents of such;
- Facilitate work flow by assisting with field work, including post-construction inspections relating to communication company pole attachment projects, pole transfers, and disconnect notices; and quality assurance checks associated with reported communication company and District corrections;
- Other administrative duties such as preparation of correspondence and mailings.
KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of: District policies and procedures; general office practices and procedures, including filing, word processing, and record keeping; basic bookkeeping principles; office support work flow to employ the correct set and sequence of tasks, steps, or operations.
Skill in: functioning as a contributing, valued member of a team; the use of Microsoft Office software programs, including Word, Excel, and Outlook; basic math; operation of office equipment, such as copiers, fax machines, and shredders; the National Joint Utilities Notification System (NJUNS).
Ability to: independently follow established guides and instructions; ask appropriate questions to gain required information and knowledge; effectively complete multiple tasks and responsibilities in an environment fraught with interruptions; adapt to changing priorities or unexpected situations; look for ways to add value to the department and the District; produce accurate, timely, and quality work; create clear, concise, and professional written communications; adapt communication style to listener’s level of understanding; prioritize work and manage time effectively; professionally and courteously interact with and provide competent and complete assistance (both verbal and written) to customers, co-workers, line crews, vendors, contractors, and outside agencies.