This position is responsible for the development and implementation of a variety of human resource programs, with primary focus on employee and labor relations. This is a hands-on, mid-management position with functional oversight of employee relations issues, performance management, internal investigations, assisting with interpreting policy and labor contracts, providing guidance related to complex benefit matters, and administering MEA’s Employee Recognition Program. This position is expected to accomplish these responsibilities through the application of a strong knowledge of Human Resource practices, programs, and philosophies, and by utilizing initiative, innovation, and creativity.
ESSENTIAL FUNCTIONS OF THE POSITION
1. Advise supervisors on proper methods of addressing employee concerns, employee disciplinary questions and problems, employee morale, and other supervisory responsibilities. Provide one-on-one and group meeting direction and assistance as needed, to include managerial and supervisory training within the framework of formal and informal training sessions on a continual, as-needed basis.
2. Establish and maintain effective performance evaluation systems which enhance the performance and reputation of the Association. Manage the maintenance and execution of the performance management system, including standards of performance and performance evaluation instruments. Duties include researching and evaluating appraisal systems, making recommendations, and implementing revised systems which enhance the performance of the organization.
3. Coach and train supervisors and managers on appropriate preparation of performance reviews. Review draft performance reviews for legal compliance and for consistency in achieving Association strategic plan and corporate values. Coordinate annual review process and assure completion of reviews for Executive Team review as directed.
4. Assist the Director of Human Resources and the Association’s legal counsel in administering and interpreting collective bargaining agreements, conducting incident investigations, evaluating evidence and facts, and responding to EEOC complaints, grievances, and arbitrations. Work with legal counsel as appropriate
5. Assist the Director of Human Resources as well as the Association’s legal counsel in strategizing and preparing for labor negotiations. Participate as part of the negotiation team.
6. Provide leadership to promote positive labor relations while maintaining cost controls.
7. Review, analyze, and recommend benefit programs to ensure compliance with Association policy and federal and state regulations. Oversee employee benefit programs within established cost controls.
8. In-house expert and resource for complex health and welfare and pension program matters. Works with Benefit Administrator in completing NRECA annual compensation and data reporting, Schedule T for NRECA, Fidelity and the IRS (5500/5500-C/R), annual nondiscrimination testing (ADP/ACP), and the annual November 15th salary listing.
9. Oversee submission of 401(k) contributions and loan remittances online, assuring accuracy of information to be input and assisting Benefits Administrator in researching issues that arise. Review weekly documents prior to online submission. Provide guidance to Benefits Administrator as needed.
10. Assist with preparation of Board Human Resource Committee report for presentation by the Division Director and General Manager to the Board Human Resource Committee.
11. Administer MEA’s Employee Recognition Program. Includes promotion of award nominations, meeting with Recognition Committee, and scheduling/coordinating company-wide recognition presentations.
12. Ensure compliance with federal and state regulations/laws regarding areas of responsibility.
13. Draft appropriate communications for employee distribution regarding employee relations programs and personnel policies and procedures.
14. Draft and administer service agreements for Human Resource contracts for areas of responsibility.
15. Research and prepare reports, studies, manuals, or surveys related to various human resource functions.
16. Represent the Association in a positive manner through discretionary involvement in community affairs.
17. May direct Human Resources staff in day-to-day activities.
18. May handle specific recruitments when operational needs dictate.
19. May fill in for the Director of Human Resources as requested in the Director’s absence.
20. Perform other duties as assigned or as appropriate for this position.
21. Backup to the Recruiting and Training Generalist in their absence.
22. Promote a safety culture in which safety is a value. This culture is based on joint and individual engagement, ownership and accountability regarding job safety and responsibility to perform work safely and adhere to safe work practices.
23. Perform the essential functions of the position in a safe and efficient manner.
The above items are not intended to be all inclusive of the essential functions or requirements of this type of work as they are subject to change based on operating necessity. The employee will also perform other related business duties as assigned by the immediate supervisor and other management personnel.
ESSENTIAL POSITION REQUIREMENTS
• Qualified candidates are required to have a four-year college degree and five (5) to seven (7) years of directly related work experience in the Human Resources field. Requires the proven ability to work both independently and in a team framework, and successfully apply critical thinking skills to think strategically, make sound recommendations, and solve problems.
• Preference will be given to those candidates with an educational emphasis in human resource management, business administration or other closely related disciplines.
• Additional preference will be given to those candidates who possess the following certifications:
– PHR (Professional in Human Resources)
– SPHR (Senior Professional in Human Resources)
– SHRM-CP (Society for Human Resources, Certified Professional)
– SHRM-SCP (Society for Human Resources, Senior Certified Professional)
• Preference will also be given to those candidates whose prior experience evidences success in the following areas:
– Directing or supervising employees
– Responsible for simultaneously managing a variety of functions and deadlines
– Handling complex employee relations matters
– Interpreting and administering collective bargaining agreements
– Negotiating contracts
– Working with Executive Staff
• Qualified candidates must have a valid Alaska driver’s license (or ability to obtain as required under State of Alaska regulations) and a driving record which is acceptable and insurable by the Association and the Association’s insurance carrier at standard group rates.
NOTE: The Association will consider, in its sole discretion, relevant work experience in lieu of required education qualifications or other required certifications or qualifications.
KNOWLEDGE, SKILLS AND ABILITIES
• Support a culture of safety excellence through active involvement in safety improvement and promotes a sense of shared responsibility for safety.
• Strong knowledge of human resource management practices, principles, and procedures.
• Knowledge of applicable employment and labor laws/regulations and their application pertaining to affirmative action and equal opportunity programs, FMLA, ERISA, FLSA, ACA, ADA, Workers Compensation, etc., and federal and state laws that govern employer relationships with labor unions.
• Effective management of projects and contracts.
• Ability to understand and embrace company culture and use in development and application of appropriate human resource programs.
• Skilled in effective, professional verbal and written communication with the ability to work with executive staff, employees, contractors, and the public. Includes professional engagement on both an individual basis and with large groups.
• Work well with basic mathematical concepts such as addition, subtraction, multiplication, division and probability/statistical reference and the ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
• Operate a PC using Microsoft Office (Word, Excel, Power Point, and Outlook).
• Compose policies, procedures, letters, memorandums, and reports.
• Maintain complete confidentiality of classified information.
• Demonstrated skills and ability to coordinate and collaborate with the work of others, work under tight deadlines and effectively handle multiple concurrent projects and activities.
• Logical analytical approach to solving problems using sound judgment and decision-making methodologies.
• Strong negotiation and persuasion skills with the ability to assertively influence others to reach agreement.
• Proven interpersonal skills with the ability to establish and maintain effective working relations in a variety of cultural environments.
• Work effectively both independently and in a team setting. Support problem-solving, decision-making and accountability within team. Motivate others to action and encourage growth and development of employees.
• Produce cogent presentations, contracts, and other written documentation as required in the position.
• Ability to read, analyze and interpret complex legal documents.
• Innovative, creative, and agile in developing solutions to assignments.
• Self-motivated improvement based on successes and failures.
• Lead the corrective action and continuous improvement process within areas of responsibility.
• Embrace and embody the Association’s Core Values through decisions, actions, attitude, and behavior to directly contribute to the success of the organization.
• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position; this list is not inclusive of all the physical demands that may be required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this position, the employee will be required to:
– Use a computer to produce professional written reports and documents.
– Communicate through speech and hear conversations with others by telephone and in person.
– Read technical and legal documents, communicate with others electronically, and read, comprehend, and perform complex analysis from technical and legal documents via paper and computer format.
– Communicate with individuals in person and conduct meetings and deliver presentations to groups including representing the Association publicly with local organizations.
– Travel to other Association offices and organizations to attend meetings, seminars, etc.
– Occasionally operate a vehicle.
– Lift ten (10) pounds frequently, and occasionally lift and/or carry up to thirty-five (35) pounds.
• The work environment conditions described here are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
• This position works primarily in an office setting but will be required to travel to other Association offices and visit various organizations within the Mat-Su and Anchorage area.
• Requires occasional travel outside of Alaska.
• The incumbent must be able to work long hours under stressful conditions if necessary.
This position is classified as an exempt, nonrepresented position; and therefore is not eligible for overtime compensation. All Association employees are expected to work widely varying amounts of time outside the normal shifts to assist in power restoration or other needs of the Association.