Supervisor, Purchasing & Contract Administration

Supervisor, Purchasing & Contract Administration

  • Full Time
Wage or Salary:
$82,300 - $109,800 per year

The Supervisor, Purchasing and Contract Administration is responsible for the provision of senior level support for complex and diversified contracts and the oversight and supervision of the Contract/Purchasing Administrator staff. Senior level Contract Specialist duties for complex contracts includes development, negotiation, administration, dispute resolution, closeout, and associated processes to obtain materials, goods and general and professional services in a cost-effective manner and in compliance with applicable laws and/or District policies. The incumbent also determines appropriate procurement methods and procedures, provides leadership in the administration of business processes, resolves complex process issues, and provides significant contributions to the development and implementation of process improvements.

JOB FUNCTIONS: To perform this job successfully, an individual must be able to perform each essential function of the job satisfactorily. Essential functions are those activities that, if not performed, would significantly and fundamentally alter the position.

# EF % of Time Job Functions

1. EF 50% Solicitation & Contract Development: Develop complex public works, labor and materials bids/alternative procurement methods (in partnership internal and external legal counsel) and requests for proposals for the procurement of construction services, goods and professional/other services. Leads contract negotiations of high complexity and develops non-standard interlocal agreements and negotiated contracts. Prepares resolutions to obtain Board of Commission approval of contract documents.

2. EF 25% Supervision of Contract-Purchasing Administrator (CPA) staff. Manage workload of CPA staff to ensure balancing and timely performance of tasks in support of the Contract Specialists (CS). Provide mentoring and training to CPAs on contracting documents, forms, processes, and procedures in support of preparation of draft standard contract documents.

3. EF 5% Contracting Staff and Customer Resource: Provide expert guidance to PCS Contract Specialist staff and internal customers and develop complex District procurements. Participate in pre-bid/proposal meetings and project site visits with Project Managers and prospective contractors. Perform the duties of a Contract Specialist level I or II, as needed.

4. EF 5% Secondary Reviews: Perform secondary review of all types/levels of contracts and related documents and provide feedback, critique, and suggestions for improvement.

5. EF 5% Contract Boilerplate Management: Work with management and Legal Counsel to determine needs and manage and track contract boilerplate changes/updates.

6. EF 5% Business Processes: Provide leadership in the administration of business processes as assigned by management. Lead focused project or process improvement teams.

7. EF 5% Ensure statutory advertisements and roster developments are completed in a timely manner and in compliance with applicable laws and internal policies. Ensures CPAs are cross trained so that more than one CPA is prepared to conduct Maximo and ACT training for internal customers, maintain the Intranet page of PCS, and administer the surplus program.

8. EF Ongoing Drive a motorized vehicle while conducting business on behalf of the District.

SUPERVISORY RESPONSIBILITIES:

Directly supervises 6 non-supervisory employee(s). Carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

QUALIFICATIONS: The qualifications listed below are representative of those required, but reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

Post-Secondary Education:

Bachelor’s degree (B.S./B.A.) in Business Administration, Supply Chain or related field, or equivalent combination of education and experience. Universal Public Purchasing Certification Council (UPPCC) CPPM or CPPO, or Institute for Supply Management (ISM) CPM/APP certification, preferred.

Experience:

Five (5) years progressively responsible contract administration experience, including at least (2) years performing work comparable to a Contract Specialist II. Experience should include examples of contract or agreement administration, bid preparation, and leading contract negotiations, or closely related experience. Public utility contracting experience is strongly preferred. Bilingual fluency in English and Spanish is desired.

LICENSE REQUIREMENTS

A valid driver’s license is required for this position (verified upon hire).  A valid Washington State driver’s license is required within 30 days of employment.

BACKGROUND SCREENING

Pursuant to the North American Electric Reliability Corporation (NERC) standards, Chelan County Public Utility District #1 conducts background screening of personnel who have access to the District’s critical physical and/or cyber assets.

HOW TO APPLY

Apply direct at http://www.chelanpud.org/about-us/careers.  Applicants are required to submit a combined cover letter and resume in one document. Your cover letter must summarize your directly related experience. Incomplete materials will not be considered.  To expedite the application process, combine your cover letter and resume into one PDF or WORD document before applying and upload electronically when requested in the online application process.

COMPENSATION & BENEFITS

In addition to a competitive salary range of $82,300 – $109,800 (based on qualifications, skills and abilities), Chelan PUD employees also enjoy outstanding benefits which include the option of a zero cost medical plan (medical, dental and vision for all eligible dependents), short and long-term disability, Washington State Public Employee’s Retirement System, Deferred Compensation (with company matching funds up to 5%), 11 holidays and initial personal leave accrual at 21 days per year.

 

ABOUT US:

Chelan County PUD is located in the geographical center of Washington State at the confluence of the Columbia and Wenatchee rivers.   A public power leader, the complex and progressive nature of PUD operations offer a unique mix of challenges and opportunities.

We rely on the mighty Columbia River for much of our hydropower generation and we’re proud to take a leadership role in environmental stewardship as related to this great river system. Each year we dedicate millions of dollars and thousands of work hours to protect and enhance fish, wildlife and plant ecosystems. As part of hydropower operations, we’ve also built 14 parks that serve more than 3 million visitors each year.

Rated by Sunset Magazine as one of the top 20 Western DREAM TOWNS and by Forbes in 2017 as one of the top 25 places to retire, Wenatchee is a recreational paradise with an abundance of adventure. The natural scenic beauty of the Wenatchee Valley provides a vivid backdrop to its thriving economy, where the quality of life is high and the climate is moderate with four distinct seasons, including more than 200 days of sunshine!

Chelan PUD is an Affirmative Action/Equal Opportunity Employer and values diversity at all levels of its workforce. M/F/Vet/Disabled

 

 

To apply for this job please visit www.chelanpud.org.