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Grants Coordinator

  • Full Time
  • Baker City, Ore.
  • $82,854-$102,037 per year, DOE
  • Posting End Date: March 8, 2024

Website Oregon Trail Electric Cooperative

Wage or Salary:
$82,854-$102,037 per year, DOE

Position Summary
Develops and implements Oregon Trail Electric Cooperative (OTEC)’s grant writing and coordination efforts to further current and future services, programs, and work for the Cooperative and community partners. Establishes strategies to write, coordinate, administer, and report on local, state, and federal grant programs. Coordinates the cooperative’s member survey processes based on the Cooperative corporate strategy.

·       Three years of job-related experience

·       Bachelor’s degree in related field preferred

·       High school diploma or equivalent

·       Project management experience a plus

·       Possess and maintain a valid state driver’s license.

Knowledge, Skills and Abilities
·       Excellent oral and written communication skills.

·       Ability to gather data and assist in preparing presentation for both internal and external audiences.

·       Must be highly organized and be able to work with limited to no supervision with hard deadlines.

·       Proficient in Microsoft Office Products

·       Ability to meet aggressive timetables for multiple projects while maintaining excellent attention to detail.

·       Possess financial analytical skills and general knowledge of accounting practices and monthly operational budget development, verification, and reporting.

·       Ability to interact and work with employees, management, board, public, and members.

·       Takes initiative/self-motivated.

·       Safety Awareness and Participation

·       Technical/Professional Knowledge

·       Contributing to Team Success

·       Follow-up

·       Planning and Organizing

·       Member Focus

·       Adaptability

·       Communication

Duties and Responsibilities
·       Working with departments across the organization, work to understand projects and funding needs, grant proposed activities and application needs.

·       Research for prospective grants, conducts assessments and analysis of grants, assists with filing reports to funding agency, track the success of grant proposals, monitor the progress of each grant, monitor budget, gather information needed for each grant report and monitor the grant project pipeline with follow ups to the Director of Member and Strategic Services.

·       Coordinate research efforts to collect and organize information from members, community partners, key accounts and the region as a whole to align projects with needs.

·       Manage all facets of managing the grants application, compliance and administration process.

·       Organize meetings with stakeholders as required to advance the work of the department. Create presentation materials for those meetings.

·       Coordinate the completion and assembly of grant documents, including the award contract documents as needed and the collection of Executive signatures on legally binding documents.

·       Attend internal grant proposal meetings and coordinate activities as needed. Gather input from grant project team members to compile proposals in a format that can be analyzed against the Funding Opportunity Announcements or Notice of Intent.

·       Receive, organize and maintain all grant affiliated documents and subdivide specific documents for record retention, distribution to departments and team members for review.

·       Manage grant activities including but not limited to tracking grant metrics, monitoring the status of grant proposals and active grants, grant deadlines, and understanding the requirements for each grant. Coordinate and monitor necessary documentation and generate time-critical reports as needed to demonstrate compliance with grant requirements.

·       Monitor critical schedules and benchmarks of activities for grant application and compliance management functions and engage as necessary to ensure that those deadlines, often legally binding by award contracts, are satisfied.

·       Build relationships with team members in all other departments within OTEC and obtain assistance from those departments as necessary to complete grant proposal and scope documents, retrieve information needed for grant applications, or as otherwise needed to advance any other goals of the grants application and compliance processes.

·       Engage in professional communications with external members or stakeholders as necessary to assist the Director of Member and Strategic Services and Manager of Government Affairs to coordinate grant projects with community partners including completing proposals, grant applications, post award activities, and grant close out.

·       Has a relationship with accounting to certify funding is appropriately tracked and reported upon.

This is a full-time position. This position requires that the employee be available for work outside the normal daily work period. Travel may be required within the four-county service territory during the business day and infrequently overnight. Occasional out of the area travel is expected to attend various activities such as meetings, training and other events.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Additional Information:

The OTEC Difference
We're more than an ordinary utility - we are guided by principles that put the needs of our members, employees and communities first. Serving more than 60,000 Oregonians across an expansive, diverse territory takes strength, commitment and teamwork.
At OTEC, we rely on each other, so our members can rely on us.
Oregon Trail Electric Cooperative (OTEC) is headquartered in Eastern Oregon with the Elkhorn Mountains to the west and the Eagle Cap Mountains to the east. Surrounded by national forest lands, the OTEC service territory is known for unlimited recreational opportunities including, skiing, clear lakes and rivers, hiking trails, excellent camping prospects and an 18-hole golf course.

Benefits of Working at OTEC

OTEC employees are dedicated to providing safe, reliable energy and a high level of service excellence to our members. A career at OTEC includes many benefits. We offer our employees work/life balance, comprehensive medical, dental and vision plan options, retirement benefits, continued professional development and training, and more.

Equal Employment Opportunity

OTEC is committed to hiring the best qualified persons to perform the tasks involved in providing high quality service to its members. In fulfilling that commitment, OTEC shall provide equal employment opportunities to all persons seeking employment, and shall see that its hiring practices, working conditions, benefits and privileges of employment, compensation, training, opportunities for advancement (including upgrading and promotion) and transfers and termination of employment (including layoffs and recalls) are such that there is no discrimination as to employees of OTEC because of race, color, religion, national origin, gender, age, veteran status, marital status, pregnancy, parenthood or disability.

OTEC is an alcohol and drug-free employer.

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